Birth Certificate Online Registration Form & Documents

Birth Certificate Application Form in India, Birth Certificate Status, Birth Certificate Form 2021, Online Apply, Eligibility: As we all know that how important is to make a Birth Certificate in India. In our Country, it identifies one’s identity with the use of a Birth Certificate. And, this certificate is issued by the government of India. So, as we all know the fact that In Urban areas, this Birth Certificate is given by the Municipal Council or Municipal Corporation. Rural areas are divided into tehsils and villages. So, in the Tehsil area, Birth Certificate is given by the Taluka Level, and In Village, Birth Certificate is given by the Gram Panchayat Department.

A birth certificate is a type of permanent document that gives complete information about the child. Whenever a child is born according to the Indian Constitution and becomes its Birth Certificate, it gets all the rights. One of the rights is his name and his identity to be Indian. If a child’s birth certificate is not made, then he/she will not get the facility and name status given by the government. According to the UNICEF records, about 26 million children are born in India every year and out of these 26 million, 10 million children do not have birth certificates or we say they do not register. This means that about 40 percent of children are not registered for birth certificates.

Topic Name Birth Certificate Online Registration Form & Documents
Article Category Significance of Birth Certificate
The framework of Birth Certificate
Process of making a Birth Certificate Offline
Different ways of making a Birth Certificate Online
List of State-wise Birth Certificate Links
Check Birth Certificate Online
Different ways of Name Change on Birth Certificate
Frequently Asked Questions
Birth Certificate Affidavit Click Here
Birth Certificate Authority Letter Click Here
Birth Certificate Questionnaire Click Here
Performa Name Change Form Click Here
Name Change Application Form Check Here

Given all these things, the Government of India has made a very important document to make a birth certificate. A birth certificate is required for children to make their school college or any government document. It is used in calculating percentages for applying and registrations in Birth Certificates. So, In this article, we will discuss the various Birth Certificate Registration Processes, Eligibility, Important documents, and fees according to all the guidelines given by the government.


Also Read: UP Birth Certificate


Let everyone know that the birth certificate gives complete information about your children, such as his name, gender, parent’s name, date, and day of birth. That’s the reason why it becomes so important to get a birth certificate. Here we discuss all the important things about the Birth Certificate which you have to read and apply for it. 

Significance of Birth Certificate

Here we will now tell you why there is a need to make a birth certificate. The way we had told you earlier that making a birth certificate is very important, the same kind of birth certificate is needed to get admission to a school, college, and also if you have to take any benefit from a hospital then there is a need for it. If you have to make any type of insurance claim then you will be asked about the birth certificate there too. Here are given different Processes such as:

  • Used in Marriage for Age Proof
  • Used in Employment for Age Proof
  • Used in Schools or Colleges Admissions
  • Used in Voting or get Enroll in Elections
  • Used in making Passport
  • Used in Immigration purpose (for Green Card)
  • Used in NPR i.e. National Population Register
  • Used in every Insurance Covers for Age Proof
  • Used in Calculation Percentage

Any person who does not have a birth certificate will not be identified as an Indian citizen, and along with this, they will not get any other government benefits. Such people will not be admitted to school & college also, and if they want to make a passport, then they cannot apply for it too. A birth certificate is a type of document which shows that you are in this world and it is necessary for every citizen. So that’s why everyone’s parents make their child’s birth certificate between 21 days of birth so that they don’t face any late fees or any other problems.

The requirement of Birth Certificate in the following cases:

  • If you never have a birth certificate of your child
  • New Born Child
  • If someone misplaced their Original Birth Certificate

The framework of Birth Certificate

According to the Births & Deaths Act in 1969, it became very important and mandatory for every citizen to get registered. As we all know the fact that this Birth Certificate has been given by the Government of India or any other Municipal Corporations. And, these rules and regulations can differ in every state, district, and region. In Delhi State, every registration process of childbirth should be done between 21 days by any institution, hospital, or any member of the family if their birth should be done in the house. After this process, you can obtain your certificate from any other authority. Let us tell you all that if someone gets adopted, or Orphaned, then they will also get a certificate from most suitable authorities. Foreigner childbirth certificates have also been registered.

Apply for Birth Certificate

As we already told you that making a birth certificate is a very important document for all the citizens of India. So, the Birth Certificate Application Form process has to be done in all states or UT Government between 21 days during birth. According to this, the Government provides you all great systems for Birth Registration, and this system will run through in the various districts and towns of the different states also.

Name the person who can Register a Birth Certificate?

Now here we will tell you all information related to the name of a person who can apply for the Birth Certificate Registration Process. It includes:

S. No. Name of Place from where a child is born Particular Person Responsibility
1. When someone’s child is born inside the house. For this, only the elder ones in the house would be responsible and apply for a birth certificate.
2. When a child is born during moving any vehicle. For this, the person inside the vehicle with the patient would be responsible for it.
3. When a child is born in a boarding house or Dharamshala. For this, the owner of the boarding house would be responsible for making a birth certificate.
4. When a child is found in any public place. For this, any nearest policeman would be responsible for it.
5. When someone’s child is born inside the jail. For this, any single person present in jail while a child is born would be responsible for it.
6. When a child is born in nursing or any maternity center For this, any medical officer becomes in charge of the home
7. When a child is born in a hospital, any Referral hospital, Medical College Hospital, or any other Subdivision Hospital. From there, any hospital superintendent is in charge of the hospital or the officer in charge of any referral hospital.

Process of making a Birth Certificate Offline

Here, we will now tell you about how to make a birth certificate offline without the internet. The way you all know that some people do not know much about the online facility, then they consider the offline method only right. Here we have given complete information about how birth certificates are made to you all in your way. Steps are:

Birth Certificate Application Form

  • For Offline Registration, first of all, visit the Government Registrar Office. From there, take the Registration Form of Birth Certificate.
  • If someone’s child is born in the hospital, then you get the registration form of the birth certificate from the hospital in charge.
  • Now you have to start filling that form in 21 days from the birth of the baby.
  • If your birth certificate is not registered for 21 days, then you will be issued only after police verification.
  • As soon as the verification of your birth record (such as time, place, date, mother & father Identity Proof, hospital details of birth, etc) will be done by the registrar, at the same time you will be issued the birth certificate.
  • Now, after 7 days you will get your birth certificate.
  • If you want to birth certificate home delivery, then you will receive it between 7 to 14 working days. 
  • So, In this way, everyone can register and apply for the Birth Certificate Offline.

Also Read: Ejanma Karnataka

Important Documents

After registering yourself in applying for a birth certificate. Here, we will tell you about the necessary documents for the Childbirth Certificate, which is also known as Birth Certificate Documents. Steps are as follows:

  • There is a need for an affidavit that then shows all the information that was mentioned in the form.
  • Need a registration slip that was provided to you by the hospital at the time of childbirth.
  • Sometimes it happens that we normally forget to take the slip from the hospital, in that case, you have to take a letter note from any Gram Panchayat of city and any type of MBBS doctor.
  • In that note, you have to mention the name of the child, his or her father’s name, child permanent home address, childbirth date, and the signature & seal of the officer in charge.
  • After completing all these details, now you have to upload your various ID proofs such as Aadhaar Card Number, Voter ID, etc. according to the different state rules & regulations. 
  • Documents should be uploaded as a scanned copy in a PDF file format and its size would not be exceeded above 300KB.
  • After uploading all the documents, click on the submit button there. Now a new screen will pop up in front of you and you will see your application form, which you will have to fill correctly.
  • There is an application number that will show you on the top of that form. You have to keep this number till further because only after entering this number, you can check the status of your birth certificate. You should take a print out of this form for future use.
  • Then you will also see an option to submit online fees in the form. Let us tell you that it depends on each state how much fee it will charge, its minimum fee is 10 or 20rupees.
  • After filling the full fees, you will now have a new webpage, where you will have to fill your application number and after filling the number, click on the submit button given there.
  • After this, now you will choose the option to pay and make your payment.
  • When you give your full payment, your application will run for form processing and will bring up your account.
  • Now after this, you can see there is an option to check the status of your application form, you just have to click and check it out.

Now, Birth Certificate Registration is becoming a very important and useful task in India and it became mandatory from the year 1969 according to the Registration of Births and Deaths Act. Earlier everyone used to go to the office and get their birth certificate, but now the situation takes a turn and now everyone used to get their certificate online. Now every state has its common service center websites to help everyone out there.

Different ways of making a Birth Certificate Online

Now, In this, we will discuss the different ways to apply for the Birth Certificate Online. As there are now many people aware of the facility of the internet. Here we have given complete information about how birth certificates are made to you all in your way. Steps are:

  • First of all, visit the Official Website of your state.
  • Now, search for the Birth Certificate Option there.
  • After clicking on that link, there is an application form of birth certificate. You just download it and fill this form properly.
  • Some state websites have no direct link to download the application form, rather you have to first create new user registration for it.
  • After that, log into your account and now it shows you the services option.
  • From there you have to open and apply for a birth certificate.
  • On filling the Application form, you just enter all your details in the given state regional language i.e. English, Hindi, Punjabi, Marathi, and so many.
  • Like some states, websites have given an option to select your language and start applying for it.
  • If you don’t understand any language that was given on the website, then you could use Google Input Tool and fill this form.
  • After completing the form, now you have to upload all the required documents.
  • After this, now you click on the given submit button and your form gets submitted.
  • So, In this way, everyone can register and apply for the Birth Certificate Online.

List of State-wise Birth Certificate Links

Here, we will now tell you about how the Birth Certificate is made in all the states. Here we have also given direct links to Birth Certificate Online Apply in all states. All of you can open that link and get your birth certificate made. Here in this table, on the official website, you will be given complete information about the documents and services required to make the certificate. You have to read all the given guidelines carefully and apply for the certificate.

Name of State Direct Link
Bihar Click Here
Arunachal Pradesh Click Here
Assam Click Here
Andhra Pradesh Click Here
Birth Certificate Application Form
Haryana Click Here
Jammu and Kashmir Click Here
Gujarat Click Here
Chhattisgarh Click Here
Himachal Pradesh Click Here

Click Here

Goa Click Here
Jharkhand Click Here
Mizoram NIL
Kerala Click Here
Nagaland NIL
Manipur Click Here
Maharashtra Click Here

Click Here

Karnataka Click Here
Meghalaya Click Here
Rajasthan Click Here
Punjab Click Here
Odisha Click Here
Telangana Click Here
Tamil Nadu Click Here
Sikkim Click Here
Tripura NIL
Daman & Diu NIL
Uttarakhand Click Here
Uttar Pradesh Click Here
Andaman and Nicobar Islands NIL
West Bengal Click Here
Dadra and Nagar Haveli Click Here
Chandigarh Click Here
Delhi Click Here
To Resize your Photo Click Here
Residential Locality Click Here

For anyone who wants to make the size of their photo smaller or bigger while uploading documents, we have given a link to the photo resize here in this table from where you can change the size of your photo.


Check Birth Certificate Online

Here we will discuss the different types of ways to check the Birth Certificate Online. When we apply for a certificate, then we need to check the status of our application form. So, it is done in four simple basic steps. You just read and check your Birth Certificate Online.

Here, we are given a table which shows the links between the different cities of India. You have to just click and check it out. So, the steps are given below:

  • First of all, visit an Official website of different cities or states where you live.
  • Open the website and log into your account.
  • Start to enter all important information there such as the name of the applicant, birth date, gender, father name, and mother name.
  • If your birth certificate is already registered then you get it easily. If not, then first you should apply for a birth certificate and after verification process should be done. After verification, then only you can get your birth certificate registered.
Check Birth Certificate in Gurgaon City Click Here
Check Birth Certificate in Noida City Click Here
Check Birth Certificate in Delhi State Click Here
Check Birth Certificate in Pune City Click Here
Check Birth Certificate in Mumbai City Click Here
Check Birth Certificate in Bangalore City Click Here

In this online website, you can easily search, view, find, download, and print birth certificates. And, from this online facility, you get certificate free. From this, you can edit your form and submit. By this Online facility, you can check every detail in the form such as father name, mother name at the time of form registration. For checking, you have to fill in all the important details which were asked in the form.

Contact Information for Birth Certificate

Now, we will tell you about the different contact information for rural and urban areas. That means, for any information every person of different states can contact the various mentioned below Offices.

Rural Areas Karmi, Panchayat Secretaries, Gram Vikas Adhikari, Gram Sevak Bihar, Andhra Pradesh, Chhattisgarh (CEO Janpad Panchyat), Goa, Madhya Pradesh (CEO Janpad Panchyat), Gujarat, Jharkhand, Himachal Pradesh, Kerala, Rajasthan, Maharashtra, Puducherry, Tripura, Uttar Pradesh, Telangana, Uttarakhand, Daman & Diu, West Bengal (Sub Registrar), and D&N Haveli
  Medical executive In-charge or Equivalent Assam, Meghalaya, Haryana, Orissa, Sikkim, Punjab, Manipur, Andaman and Nicobar Island, West Bengal (2nd Medical executive attach to the BPHC and Rural Hospitals), Chandigarh UT, Lakshadweep, and Delhi
  Village Accountants and Village Administrative executive Karnataka, Tamil Nadu
  Primary School Teacher & Head Teacher Primary School Mizoram & Nagaland
  SHO and Police Officials Jammu and Kashmir
  Circle executive and Village Level employee Arunachal Pradesh
Urban Areas Municipal Health executive, Health Department or Equal Department executive and Medical Department executive in charge or any equivalent  

 Important Note: There is a Medical executive department in charge or equivalent who is responsible for both birth and death certificates in the different Primary hospitals, Government Hospitals, and Community Health Department.

Different ways of Name Change on Birth Certificate

Here, we will discuss the different steps of the name change on the Birth certificate. The following steps are:

  • For a name change, first, visit the official website of respective states.
  • Now, download the form for a name change.
  • The form name is ‘Correction Form of Birth Certificate’.
  • For the offline process, you can take this form from Municipal Corporation Executive or any other Village Panchayat.
  • Now fill this form properly. Now, submit the affidavit. Here, we will provide you a link to the affidavit to get downloaded and fill this form.
  • For offline, you should visit any notary executive and fill this form there. And, you can make this on a stamp paper (which is also known as Non-judiciary) with minimum value.
  • Submit your form in the nearest District Courthouse with an affidavit and all certified copies along with the judge’s real sign.
  • Now, there is an advertisement announcement and it was published in the 2 different newspapers. One of the newspapers is in the local language and the other is in the English language.
  • Now, publish your name in the state of Gazette executive. For this, visit the State government press. Fill the form properly and pay the respective fee. After paying fees, now you will receive all copies on the address which you have mentioned at the time of form submission.
  • This is how you can convert your name into another on the Birth Certificate.

Here’s given you a Sample of Affidavit for a name change on the Birth Certificate is as follows:

Birth Certificate Name Change

I hope you will understand this article very well and are ready to benefit from it. If you are facing any problems related to the Birth Registration Process, Application Form, and Eligibility Criteria, then you may ask your queries in the given comment box.

Frequently Asked Questions

What amount of time does it take to make a birth certificate?

When you fill your Birth Certificate Application Form, you will get your birth certificate after about 15 or 30 days.

At which places do we use our Birth Certificate?

A birth certificate is a type of important document that identifies all children. It is used in many places such as schools, colleges, to obtain percentages, used for elections, used as age proof for marriage, age proof for the job, any foreign visit, make any government documents like passport, PAN Card, etc.

Around how many copies of birth certificates can we get?

For this, you can take any amount of copies as your wish, you just have to pay its fee.

If a child of Indian people is born in a foreign country and they want to get their child’s birth certificate as an Indian citizen, then is it possible to do so?

Yes, you can do this now, for this you will have to go to Indian Embassy and fill the application form for the Birth Certificate. Then within about 60 days, you will have to go back to India and register the form. If you do not do this, your form will be canceled.

Name an important document that is used to apply for a birth certificate?

Important Documents are Birth Certificate of child-mother & father, Parent’s Marriage Certificate, Letter of birth in a hospital, and Parent’s Identity Proof document.

Can we now make birth certificates both online and offline?

Yes, we can now apply for birth certificates both online & offline.

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